Oaks Pioneer Church Policies
The following church policies are in place to ensure that our guests and theirs, have a wonderful experience at the church. Your satisfaction and positive experience is our number one priority. Additionally, some of our policies are designed to preserve and protect our historic structure and grounds. If you have any questions or would like us to consider special accommodations or circumstances, please just ask. We’ll do our best to make your event perfect for you.
RESERVED TIME PERIOD: It is essential that each guest adhere by the time reserved, as stated in your contract. Other events may be scheduled immediately before or after your time. Please plan your ceremony time, photography, etc. so that your departure is in a timely manner. Scheduling adequate time for your ceremony, photography, set-up and take down will help ensure a smooth event.
- PLEASE DO NOT arrive early and remind your guests to not arrive early either. You may not be granted early access.
- IF YOU ARRIVE EARLY OR LEAVE LATE you will be billed for that additional time to the nearest half hour.
- Fees are charged for the period of the time that the group enters the building until they leave or for the time reserved, whichever is greater.
- All fees are rounded up to the next half hour.
- Set-up and clean-up times must be included in the time group rents the facility for their event.
- If you think you need more time, ADD more time! We are happy to do so at any point prior to your event; schedule permitting.
FACILITIES DIRECTOR ON DUTY DURING YOUR WEDDING: The City of Portland Parks Bureau requires the presence of building security when the church is occupied. This employee (Host/Hostess) is not a wedding assistant but someone to help familiarize the wedding party with the facilities of the church – emergency equipment, light switches, umbrellas, etc.
REFUND POLICY: All rental fees are NON-REFUNDABLE. In the event that you need to change the agreed upon rental date and/or time, SMILE will make every effort to move your reservation to the newest requested date at no additional fee. All outstanding reservations must be redeemed within a 3 year / 36 month period and will be forfeited after this time has expired.
NUMBER OF GUESTS: By order of the Fire Marshall, City of Portland, a MAXIMUM of seventy-five (75) guests is permitted in the church, including your wedding party.
OFFICIANT: It is the responsibility of the renter to contract the necessary and authorized officiant, clergy or judge for their ceremony. If you would like references, we know some great ones so ask us for a reference!
DECORATIONS: The church is a canvas that you are welcome to decorate however you’d like. Decorations must not leave any holes or adhesive residue behind.
FLOWERS: Fresh flowers are welcome! Flowers and/or ribbons may be placed on the altar, altar rails, window sills, desk, or attached to the pews. Please arrange deliveries during your rental period, not before. If guests would like flower petals to be scattered, they must be artificial petals and removed after the event, as fresh petals can be ground into the carpeting.
CANDLES: By order of the Fire Marshall, City of Portland, smoking and live candle flames are prohibited inside the church and within 100 feet of this historic building. This includes unity candles. Flameless candles are a beautiful alternative and encouraged!
RICE / BIRDSEED / CONFETTI, ETC.: These items are prohibited within or outside the building. Some great alternatives are streamer wands, bubbles, and bells (to be jingled not thrown 🙂
NO ALCOHOLIC BEVERAGES: By order of the City of Portland Parks Bureau no alcoholic beverages are allowed within the building or on the church grounds.
NO FOOD INDOORS: We can make accommodations for those wishing to have minimal finger-type foods outdoors. Bottled water is allowed inside.
CLEAN UP: We require all guests to adopt the “Grand Canyon” policy of “What you pack in, you must pack out!” We do not have the staffing or the time between events to clean up messes. Additionally, there are no large waste receptacles on the property for trash disposal, so we ask that any large amounts of waste be removed from the property at the end of the rental period. We ask everyone to please be courteous of this and we thank you!